You arrange, coordinate, and prepare meetings, conference calls and other related events for the Head of Indirect Procurement.

You work closely and effectively with other assistants (within ICS but also businesses and region) to facilitate planning.

You independently process emails and advises on priorities.

You act as the link between internal and external business partners and the teams.

You take care of complex and detailed travel planning; you prepare itineraries, book flights/hotels, arrange transfers, confirm meetings. You manage all logistics in an efficient manner during the travels.

You ensure that your manager always has valid documentation for business travel: passport, visas, driving license, residence permit etc.

You take care of general secretarial/administrative matters for the Head of Indirect Procurement, like expense claims, people management related matters.

You organize team meetings and events

Proven work experience of at least 5 years in an executive assistant role at a high level in a dynamic and international environment.

Flexible (adapting to fluctuating workload), able to multitask and work with deadlines.

Very discrete, structured, and accurate; you can handle information of a highly confidential and critical nature.

Pro-active and enthusiastic, willing to take initiative / ownership, feeling at ease in an international environment and knowing how to set priorities under high pressure.

Collaborative, strong communication, organizational, and planning skills.

Excellent verbal and written communication skills in English.

Skilled in Outlook calendar management.

Knowledge of working with various IT systems like Workday, Concur, Microsoft Teams etc.

Available to work on a full-time basis.